5 Simple Ways to Let Your Customers Know You Care

Man playing guitar

It’s OK to strum your guitar while speaking to customers. Just be sure to look up and smile while you do it!
Illustration ©2013 by Anne Michelsen, courtesy of Kids Celebrating Earth

Back when I worked in retail music, I’d frequently hear comments like this from customers:

“To be honest, I was going to rent my son’s trumpet at the other store in town. But I walked in there and the store tender was too busy picking at his guitar to pay me any attention. So I walked out and came here instead. I’m so glad I did. Thanks for all your personal attention. I’m going to tell my friends.”

A little bit of personal attention can make the difference between a prospect who walks away and one who converts to a happy customer – potentially bringing in even more business through word of mouth.

It doesn’t have to be anything earth shaking, either. In my case, all I did was offer a genuine smile and a “What can I do for you today?” to anyone who came through the door. No matter their age or the condition of their clothes.

But what if you’re not in retail? What if you never actually see a single one of your customers?

No matter. There are still plenty of ways to help your prospects feel appreciated and acknowledged. When they do, they’ll be so much more likely to stay around and buy.

Here are five things you can do to roll out that virtual red carpet to anyone who comes your way:

  1. Speak to your customer’s needs and desires. This is so basic, I’m sure you’ve heard it a bazillion times before. But I still come across home pages that are nothing but rants on How Great We Are, with nary a thought given to what the customer wants. (Ironically, the worst offenders I’ve come across have been marketing agencies.) Seriously, you might as well go play your guitar to the wall.
  2. Use language your customer can relate to. Ever read an article or white paper you thought might be useful – only to abandon it midway because you just don’t have time to read every paragraph twice? Business writing should be easy to read. Period. Think middle school reading level. And no, that doesn’t mean you’re talking down to your reader. (For example, this article rates at grade level 5.2). It just helps busy people stay focused.
  3. Embed a smile in your words. I have one corporate client who is very formal in his emails to me. Every time I got an email from him I used to wonder if he really wanted to be working with me. This went on for months, until one day I stopped by his office to take care of some business in person. He came out grinning from ear to ear, loudly praising my work to everyone in sight. (Kind of embarrassing, but in a good way!) Now, I’m not picking on my client. He’s not dealing with customers. But if you are, make sure the warm feelings you have towards them come through in every single thing they read from you.
  4. Offer something of value. Of course, your customers want value from your products or services. But how can they be sure they’ll get it from you? When you give them something useful, they don’t have to wonder. Free samples are great. So are coupons. But information is often at least as effective. Try a tip sheet, white paper, or idea book that explains fun or useful things other customers have done with your products.
  5. Keep delivering value. Once you have permission to contact a customer, don’t stop. They’re guaranteed to forget about you if they do. Keep drip feeding them good stuff via newsletters, blogs, or even postcards. Just be sure it’s relevant to their needs and desires. And don’t forget to make it easy and fun to read!

What’s your favorite way to let your customers know you love them? Post it here:

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A Little Bit of Love

Illustration: Hands with glowing heart

“Love Offering,” digital illustration ©2013 by Anne Michelsen

The other day I had to do some banking. I love my bank. Everyone there is so friendly – except for one teller. It’s not that she’s mean or overtly unpleasant. It’s just that she always looks vaguely unhappy. And I’ve always somehow come away with the impression that she doesn’t like me.

So I wasn’t thrilled that she was the one to wait on me. But as she was processing my transaction, I had the sudden impulse to send her love.

Her back was turned to me. I just stared at her and imagined I was her mother, and sent warm waves of love across the room to her.

It sounds hokey, I know. But as she handed me my receipt something unusual happened. A warm, wide smile crossed her usually pinched face. And rather than turning away, she took a moment to chat.

A small miracle? Coincidence? You decide.

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Your (Customer’s) Brain on Computers, Part 3

Ten (plus) tips to reach and retain the online customer

Cartoon - where is everybody?

Ever feel like that little fellow at the top? Follow these tips to capture your online customers’ attention – and encourage them to stay on your site!
photo credit: HikingArtist.com via photopin cc

Some of the characteristics of online customers represent challenges from our point of view as marketers. However, keeping them in mind when we structure our online content can help us craft more effective messages. Here are some suggestions for keeping the attention of your online visitors:

  1. Do your keyword research. The more closely your copy matches a customer’s exact concerns, the more likely he will be to pay close attention.
  2. Pay special attention to headlines and leads. Use powerful, compelling, benefit-driven headlines to draw your reader in. Get right to the point in your copy ; this doesn’t necessarily mean push for the sale right away, but you want to be sure to give the reader ample reason to stick with you.
  3. Use subheads, captions, bullets and graphics. Most web users are “power skimmers.” For max effect, use these elements to tell the outline of your story so a reader can get the gist of your message in a short amount of time.
  4. Avoid large blocks of text. These can intimidate the reader, and encourage him to click away.
  5. Provide excellent, useful information. The online reader won’t stick around if you’re not giving him something on value. He’d rather be on Facebook.
  6. Provide leadership in your copy and design. Have a clear idea of what you want your visitor to do, and include strong offers and calls to action in order to direct him there.
  7. Make it entertaining. Insert a bit of humor where appropriate. Rhyming text and alliterative language patterns are fun and can have a mesmerizing effect. (Just don’t overdo it!)
  8. Use clean, uncluttered design. Your customer is distracted enough without an overly busy web design adding to the mess.
  9. Encourage interaction. When the customer’s involved, he’s more likely to stay around.
  10. Hyperlink mindfully. Hyperlinking is very handy for providing credibility-building references and when you want to encourage the reader to visit a particular page. But hyperlinks can be dangerous, too. They can suck your reader right off your site. That’s why I use them sparingly and strategically. You might want to reserve them for internal links (say, to a landing page), and use footnotes for references as I did in parts 1 and 2 of this article. Why encourage attention deficit in your reader?
  11. Bonus! Type additional tips into the comment box below, and I’ll tweet them out. Be sure to include a link to your site!

<<Read Part 1             <Read Part 2

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Your (Customer’s) Brain on Computers, Part 2

Customer attention and memory retention: a guide to your customer’s brain on computers

Seriously. Wouldn’t you speak to this guy differently? Spending time online really does change the structure of the brain. Make sure your internet messaging reflects the fact!
photo credit: University of Maryland Press Releases via photopin cc

Visitors come to your website  in a very different mental state than when they’re reading your brochure or speaking to a sales rep.  Here are a few of the major characteristics of online customers:

  • Online customers tend to be flighty. The average time spent on a web page is well under a minute – much shorter than the amount of time a casual newspaper or periodical reader typically spends on a page. Web users are usually searching for something in particular, and unless the page they land on speaks exactly to their needs, they tend to buzz off rather quickly.
  • Web customers are multitaskers. When someone comes to your website, you’re competing with phone calls and texts, email and Skype notifications, and other webpages that your visitor has open at the same time (one study indicated that users have open an average of 3.2 browser tabs, with 25% of respondents keeping 11 or more open at a time). 1 Any of these distracting elements can interfere with the amount of time your customer spends on your site.
  •  Internet users will read your content if you capture your attention sufficiently.  A 2007 study found that once online readers settle into an article, nearly two thirds of them will read to completion.2
  • Internet use affects your customers’ memory. Research by Columbia University psychologist Betsy Sparrow indicates that Internet users tend to either remember information they find online, or where to find the information, but not both.3

<Read Part 1          Read Part 3>

 

References:

  1. Open This Story in a New Tab, Slate.com, Dec. 6, 2010
  2. Web News Readers Have Greater Attention Span: Study, Reuters.com, March 31, 2007
  3. Study Finds That Memory Works Differently in the Age of Google, Columbia University blog, July 14, 2011
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Your (Customer’s) Brain on Computers, Part 1

The internet is more than a way for customers to find you. It actually changes the structure of their brains. This series of articles reveals how – and offers tips on attracting and retaining online visitors.
photo credit: Saad Faruque via photopin cc

How much time do you spend online?

If you’re anywhere close to average, it’s somewhere  between 25 and 27 hours per week. 1

That’s right. We spend nearly a quarter of our waking hours plugged in, and that’s not including the time we spend on other electronic devices, including our cell phones and our kid’s handheld gaming devices (admit it!)

Now, hold onto your chair. When you surf the web, you’re accomplishing more than shopping for shoes or chatting up your Facebook friends. Behind the scenes, what you’re really doing is rewiring your brain.

It’s true.  And you may not want to hear what you’re doing to it – but I’m going to tell you anyway.

How the Internet affects our brains

Research on the Internet’s effect on brain activity indicates that it contributes to attention deficit, addictive behavior, scattered thinking, loss of focus, and reduced ability to read human emotions.  In some cases, the effects can be physically measured: one recent study of 18 college students found that excessive internet use actually resulted in atrophy of gray matter in the brain. 2

Clearly, this is a serious issue. Due to my occupation, I admit to spending far more than the average amount of time online, and I can personally attest to feeling some of the effects.  I am starting to take steps to limit my (and my kids’) time online, and I highly suggest that you consider doing so, too.

But no matter how much we limit our own time online, the fact remains: our customers probably don’t.  To put it bluntly, our biggest source of competition anymore may not be our competitors, but what’s going on in our customers’ heads!

So we need to take special care to structure our messages to both capture and keep their attention despite any adverse effects their brains may be experiencing.

>Read Part 2            >>Read Part 3

References:

  1. Millennials Up Their Time Online, MarketingCharts.com, Jan.21, 2013
  2. Does Life Online Give You ‘Popcorn Brain?’, CNN Health,  June 23, 2011

 

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One Company’s Journey Towards Supply Chain Transparency: Interview with BuyGreen.com Founder Douglas Farquhar

stainless steel water bottles

Figuring out what’s “green” about these water bottles is hard enough, let alone comparing their environmental footprint to, say, a ream of copy paper.

What makes a “green” product green? A simple question, but not so easy to answer. Almost no product is “green” across the board – some features are greener than others, and one has to weigh the environmental pros and cons.

This, of course, is one of the biggest challenges faced by businesses trying to offer more responsible choices – and by consumers trying to make those choices.  The whole scene is confusing, and too often results in consumers just throwing up their hands and giving up – either blindly purchasing whatever “seems” like the best option, or walking away from responsible purchasing altogether.

One Company’s Journey Towards Transparency

No one knows the challenges of green product sourcing more than Douglas Farquhar, founder of BuyGreen.com. He launched his online business in 2007 with two goals:

  1. To create a one stop shop for eco friendly products, and
  2. To offer a way for consumers to intelligently compare products based on their environmental impact.

In order to meet the second goal, BuyGreen.com developed a comprehensive proprietary rating system – the Green Products Standard – for all products sold on their site. The Green Products Standard reviews and rates products based on their environmental impact in four key areas: source materials, manufacturing, materials and disposal.

Products are scored from 1-100 in each of these categories, plus each product is given an overall score. (It’s important to note that a positive score, even a low one, still indicates that a product is more environmentally friendly than typical products on the market.) This scoring method is notable because it enables consumers to compare all BuyGreen.com’s products at a glance – making it much easier to make informed environmental choices.

Last month I had the pleasure of speaking with Doug about the Green Products Standard, and the rewards and challenges he and his team experienced in developing and implementing it.

Anne Michelsen: What prompted you to implement the Green Products Standard?

Douglas Farquhar: At the time (that we launched BuyGreen.com), I wasn’t always able to understand objectively why & to what extent a product was green. There are a lot of certifying organizations, but they are mostly product or industry focused. For example, if I want to buy copy paper, I know the FSC certification is very good and I look for that. But if I want a water bottle, how do I make sure I’m making as good a decision?

We take trust very seriously – it’s even reflected in our tagline – and I think the Green Product Standard is a pillar of trust for our customers.

Anne: Please tell me about the process you went through to bring the Green Products Standard into being.

Doug: We started out taking it from a laymen’s perspective. Some of these certifications you need to be a PhD to make sense of them, your eyes kind of blur over. We wanted to put it in plain English and in layman’s terms, to make it accessible to the average Joe.

It’s really a part of our product selection process. The initial part of identifying products is not particularly scientific. It’s a gut reaction – “oh, that one looks really good.” That’s how our product selection starts. Then we get samples of the product itself. We want to know that it’s something of quality, that it will last longer than the warranty. We also use the products make sure our customers will have a good experience.

We then ask the supplier to participate in an online questionnaire. There’s often some back and forth communication to make sure we understand the information they supply, and they understand what we’re looking for. We use an algorithm to come up with a rating. Once we accept a product, at the bottom of the product page there’s a link to a full 2 page report for each product.

Once we got the basic framework worked out, we ran it by a number of people for feedback – sustainability consultants in different areas. Our basic theory was, the only stupid question is the one you don’t ask. We took that approach and threw it against the wall to get people thinking.

I shudder to think back on it – it’s involved several thousand ratings. It was – is ― a huge endeavor.

Anne: What has been the reaction from suppliers?

Doug: We’ve had varying reactions. Some are happy to complete the product questionnaires, some do it grudgingly.

Our merit rating is 0 -99 (it’s technically impossible to reach 100.) One supplier – her products rated in the 60’s – only met the threshold for two of the four basic components. She was fixated on the fact that her product rated a 68, and applied it to her academic experience – “my product is not a D+ product.” What I couldn’t seem to get across to her was that we only apply the standard to products we’ve already identified as green. By virtue of being rated, you’re several steps ahead of most; a 68 actually puts you in the top quartile. But she opted not to go further.

We’ve had some manufacturers, though, who got a rating and said, “what can we do to get a better rating?”

I look at this whole thing as a journey, a marathon rather than a sprint.  Whether it’s the consumer changing their purchasing habits, or the manufacturers changing their products, we’re still moving along for a greener world.

Having a number is a good place to start a conversation. Scores are something people are familiar with and have a good understanding of. Especially in the e-commerce world, we’re all familiar with comparison shopping. A rating system like ours allows customers to have an apples-to-apples comparison to, say, the water bottle and the copy paper.

Anne: And that’s great, especially if they’re looking for a gift and need to compare two very unlike things.  How have customers responded?

Doug: Historically, our light green customers have taken more of a blind approach. They just want to know it’s “green.”  Our dark green customers often have a very specific belief – all things from China are horrible, all plastic is bad.

Of the green buyers, some really like the Green Product Standard a lot and some are oblivious.

With the poor economy the greenwashing situation has become a bigger problem. (We’ve noticed that) more traditional manufacturers and suppliers are trying to put a new spin on their products, and are seeing green as an opportunity to, if not grow, then at least maintain their business. You certainly have traditional stores that suggest that (a product is) green, but it’s often a complete mystery why it’s “green.”

A lot of times the info as to why and to what extent a product is green, is nowhere near the product. You have to go search for it. Or, you’ve found the accreditation and now you’ve got to go find the product.

(Both) transparency and easy access to information are important considerations if you’re trying to avoid greenwashing. Most people don’t have the time or interest in doing the research. They just want to know it’s safe and eco friendly, so they can buy it and move on. (Our program) gives consumers easy access to reliable information they can base their decisions on.

Anne: It’s interesting to hear you make the distinction between different types of consumers. Can you elaborate? Do you have an idea what percentage of your customer base you’d describe as “light” vs. “dark” green?

Doug: No, not really. We get approached from all sorts of different angles.

When we started we were somewhat confused by the LOHAS consumer. We thought people would want to vote with their wallets. Clearly there are consumers out there that do that with some regularity, but regrettably they are the minority. I think it’s somewhat exacerbated by the economy.

Personal safety and health are often the biggest motivators, and by the way, if it’s softer on the planet that’s icing on the cake.

I think we’re starting to see a bit of a change. Selfishness continues to be a motivating factor, but over the last 12 months with some of these weather conditions and gas prices you’re starting to see some of the non LOHAS consumers turning the lights on in their heads. With Sandy, we started selling solar powered flashlights, etc. That motivation was more necessity, but it seemed to come along with a realization that green has merit.

(Interest in going green) comes from all sorts of different places. Sometimes it’s just awareness. Like, “I didn’t know there’s a solar powered flashlight, or biodegradable garbage bags.”

I think we’re facing both a challenge and an opportunity. Ask 100 people if they’re interested in going green, and most will say yes, but there’s a big gap between saying and doing.  Any time we can bridge that gap, whether it’s simple education or making a personal connection, it makes a difference.

Anne: Are you aware of anyone else who’s doing this? Wal Mart comes to mind with their sustainability index – do you know of any others?

Doug: WalMart has some areas where it has a bit of a black eye. As the largest retailer in the world they have an unbelievable opportunity, but I think they’re backed off lately. For them it was more this conceptual effort, where it was going to get pushed down through the supply chain.

The Good Guide is a really good resource, although they were just bought by Underwriters Laboratory – I don’t know what effect that will have. I think they’ve done a good job. But they wouldn’t talk with the manufacturers, they just pulled publicly available information. And they have more of a social focus.

Anne: Tell me about your new website, AskGreen.com.

Doug: From a business model, we hope to have a portfolio of green business websites.  We’re developing GreenCouture.com, we’ve got PrettyHealthy.com in the works, etc. We were going to develop blogs for each one, and thought maybe there was something we could do that would apply to all our ecommerce websites.

And hopefully something interactive. Every time we do a show or something, a person waltzes up and looks at a water bottle or something and asks questions.

AskGreen.com is very new – we’re still working on the questions and answers section. But we hope to offer something of value. To get instant answers, obviously, Google & other search engines provide answers, but sometimes there are things that can’t be answered in a Google search. We’re hoping to offer a place where people can come with their green product questions and get them answered.

Anne: Linked In just dumped their Answers section – are you thinking of jumping in and filling the gap here for green topics, inviting lots of interaction, or will it be more set up as an authority site?

Doug: We’re going to let the interest and demand dictate what direction it will take.

Anne: Thank you, Doug – it’s been a real pleasure speaking to you!

Doug: You’re very welcome!

Please enter your comments and questions about Douglas Farquhar’s insights and/or the Green Products Standard below!

 

 Anne Michelsen was not paid for this article.

Posted in Green consumers, green marketing, Interviews, Marketing, Online marketing, Philosophy | Tagged , , , , , , , , , , | 2 Comments

When Best Practices Can Land You in Trouble

in troubleEvery industry has its best practices – methods and techniques that have been proven time and again to bring exceptional results.

And few industries test their techniques so brutally as direct response copywriting.

After all, a slight tweak to a sales letter can mean a difference of hundreds, thousands, or even millions of dollars in profit – or loss.

So when three of the highest-paid, most successful copywriters in America all endorse a technique, don’t you think you’d better listen?

Normally, I’d say, “You bet! Listen and emulate!”

But heads up – and this is important.

Best practices are based on what has worked in the past. What happens when an industry – or perhaps an entire society – is in flux?

Then you’d better watch your tail. Because blindly following best practices – even when endorsed by giants in their fields – can land you in trouble.

The Magic of False Logic

Bob Bly is an extremely well-known, top-tier B2B copywriter.  Bob publishes an insightful e-newsletter in which he shares many of his excellent copywriting, marketing and personal productivity tips. (It’s worth following.)

A couple of months ago Bob published an e-newsletter article titled The Magic of False Logic.

“False logic,” he explains, is “copy that manipulates (but does not lie about or misrepresent), through skillful writing, existing facts. The objective: to help readers come to conclusions that those facts, presented without the twists of a copywriter’s pen, might not otherwise support.”

He uses the example of a metal broker who claims that “95% of orders (are) shipped from stock,” even though he does not have a warehouse. When questioned, it turns out they are shipped from the metal supplier’s stock, not his own.

­­Green vs. the Three Giants

Bob Bly isn’t the only master copywriter to endorse the “false logic” technique. I’ve seen Dan Kennedy and Michael Masterson encourage it, too.

Now, each of these individuals belongs to the upper echelon of the copywriting world. To put it in perspective, they are the Donald Trumps and the Bill Gates of their profession. They know what they are talking about, and then some.

So when I say they are wrong, I’m risking my reputation.

But I’m going to say it anyway.

THEY’RE WRONG.

They’re wrong, at least, if you are selling anything that might be considered “green.”

What the Green Guides Say

False logic is an effective, proven technique. And it’s endemic in conventional marketing.

However, when applied to green claims, it’s an approach that is likely to violate the FTC’s standards for environmental messaging.

In Section 260.2 (Interpretation and Substantiation of Environmental Marketing Claims), the Green Guides state:

“A representation, omission, or practice is deceptive if it is likely to mislead consumers acting reasonably under the circumstances and is material to consumers’ decisions…To determine if an advertisement is deceptive, marketers must identify all express and implied claims that the advertisement reasonably conveys. Marketers must ensure that all reasonable interpretations of their claims are truthful, not misleading, and supported by a reasonable basis before they make the claims.”

Preventing deceptive claims is the primary purpose of the Green Guides. The FTC doesn’t care about the literal truth – the only thing that matters to it is whether or not customers might find your statement misleading.

The FTC’s Zero Tolerance

Last October’s FTC action against two paint companies is an excellent example. The paints in question were labeled “Zero VOC.” This was technically true – for the paints as they came in the bucket.

However, depending on the final colors used to tint the paint, the customer could end up going home with paint containing measurable VOC content.

The FTC showed zero tolerance for truth twisting in this case. This, even though one of the companies had included a disclosure in their marketing collateral.  (The disclosure wasn’t obvious enough, according to the agency.)

A Better Best Practice

Best practice or not, I would be very careful about using false logic when marketing and advertising green products and services.

And given the trends I am seeing towards greater transparency even amongst mainstream companies, I would hazard a guess that it’s not the safest bet for anyone anymore.

Despite Bob Bly’s assurance that false logic is not lying or manipulation, it’s a fine line between truth and misrepresentation, and the technique can dance you dangerously close to the edge. All it takes is one or two dissatisfied customers who feel they’ve been lied to (whether or not it’s true) to smear your name all over social media. And then, of course, there’s the FTC.

A better best practice?

Use real logic.

Figure out how to position the truth of your service, product or company as a benefit to your customer.

Like that metal broker. It seems to me that instead of pretending to be something he’s not, he could position himself as having a unique business model (which he does; instead of being a dealer with a big warehouse like all his competitors, he’s one guy in an office.)

He could explain how his business is based on relationships, and how he uses those relationships to meet his customers’ needs better and faster than the competition.

In fact, a true story like that might even be more compelling than his dicey false logic claim.

Just sayin.’

Enjoy this post? Be sure to sign up for my monthly Green marketing tips and insights (sign up at top left) – and don’t forget to comment below!

 

photo credit: CircaSassy via photopin cc

Posted in Compliance, Copywriting, Green copywriting, green marketing, Philosophy | Tagged , , , , , , , , | 4 Comments

Hurray! I made the Top 5% Most Viewed LinkedIn profiles for 2012!

Wow. What can I say? I’m floored. And flattered. And humbled.

Top 5% congratulations email from LinkedIn

I was totally not expecting this in my inbox this morning.

All I can say is “Thank you!” to everyone who viewed my LinkedIn profile in 2012. I hope I lived up to your expectations.

And when you come to visit again, please drop a line, even just to say “hi” or introduce yourself. I totally value your connection. And just maybe we’ll stumble upon a way to help each other out! :-)

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Another Article on Soy Ink

soy inksThanks to Triple Pundit for publishing my latest article on soy ink. If you read my interview with Gary Jones (or even if you didn’t), be sure to check this one out, too:

Soy Ink: Myth vs. Reality

I interviewed a couple more industry experts, both green printers  certified by the Sustainable Green Printing Partnership: Dee Bisel, owner of Minuteman Press in Overland Park, KS, and Mark Nelson, Web Press Advisor and Director of Manufacturing at the John Roberts Company, a commercial print shop in Minneapolis. They very kindly gave their perspectives about working with soy inks on a daily basis. (Both were quite enthusiastic for a variety of reasons.)

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Press Release Sale – 20% Off for New Clients

Shout out - guy with megaphone

Don’t let your business news go stale. Shout it out and watch your traffic zoom!

Press releases aren’t just for the press anymore. They’re a super effective way to get in front of customers, too.

Shout out your business news, and get the attention you deserve!

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  • Finding the most newsworthy angles about your business for maximum PR effectiveness
  • Writing you a press release that gets editors and customers to sit up, take notice, and want to find out more
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SAVE 20% on Press Releases Now Through February 15th, 2013!

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Got news? Don’t delay – fresh news is perishable.  Contact me for pricing on press release writing and distribution packages today:

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